HVAC field service management software — $39/mo flat, no per-seat fees.
Scheduling, dispatch, maintenance agreements, equipment tracking, estimates, invoicing, and a mobile app for the truck — built for HVAC crews of 1–10. One flat $39/month for up to 10 team members. Cancel anytime.
No credit card · No contract · Every feature included on the trial
What $39/month gets you
Every HVAC feature. Every user. One bill.
No "Essentials," no "Pro," no "Max." There's one plan and it has everything in it. Add the dispatcher, the part-time helper, the office manager — the bill doesn't move.
- Scheduling and dispatch
- Maintenance agreement tracking
- Equipment history and asset tracking
- Estimates with e-signature
- Invoicing and recurring billing
- Card and ACH payments
- Client portal
- Installable mobile app (iOS + Android)
- QuickBooks Online sync
- Photo capture and job notes
- Up to 10 team members
How HVAC crews actually use it
From the service call to the paid invoice.
HVAC field service software should replace the whiteboard, the spreadsheet, the late-night invoicing, and the texts to your crew. Here's what that looks like in CrewOpsPro.
Seasonal scheduling that runs itself
Set up recurring maintenance agreements — spring tune-ups, fall checks, filter swaps — and the calendar auto-populates. No more Sunday-night spreadsheet rebuilds before busy season.
Maintenance agreements you can actually track
Each customer gets an equipment profile with service history, parts used, and agreement status. When the renewal comes due, you know exactly what to quote and what was done last visit.
Equipment history on every job
Techs see past repairs, photos, and notes before they knock on the door. No calling the office to ask what capacitor was replaced last summer.
Emergency dispatch to the closest tech
When the no-heat call comes in at 6 AM, see who's nearby and who's wrapping up. Drag the job to the right tech, push the address and customer history to their phone, and move on to the next call.
Invoice and get paid from the truck
Auto-invoice from completed jobs. Card or ACH pay-now button on every invoice. Customer pays before you pull out of the driveway. Syncs to QuickBooks Online so the books stay clean.
Mobile app for the field
Installable on iPhone and Android. Today's stops, on-site notes, photo capture of the unit, e-signature, payment — all from one screen between calls.
The honest comparison
What an HVAC crew is actually paying.
Most field service software is priced per user, with the cheapest tier capped at one or two seats. Here's the real monthly bill for the tools small HVAC crews compare us to.
| Tool | Starting price | Seats | Contract |
|---|---|---|---|
| CrewOpsProFlat | $39/mo flat | Up to 10 included | Month-to-month |
| Jobber Connect | $169/mo (≤5 users) | Per-user beyond 5 | Annual discount upsell |
| Housecall Pro Essentials | $149/mo (≤5 users) | Upgrade tier for more | Annual upsell |
| FieldPulse | ~$65/user/mo | Per-user pricing | Annual upsell |
| ServiceTitan | Quote-based, per-user | Enterprise sales motion | Annual contract |
Pricing pulled from each vendor's public site, Q1 2026. Tier shown is the one most 5-person HVAC crews actually land on.
Why one flat price
We charge for the software, not the headcount.
I built CrewOpsPro because I got tired of telling my dispatcher she couldn't have a login this month — the per-seat fee made it too expensive. HVAC software shouldn't punish you for growing or for getting the right people into the system. So we picked one number, $39/month, and put every feature behind it for up to 10 users. That's the whole pricing page.
- $39/mo whether you're 1 or 10 users
- Every feature on every account — no tiers
- Month-to-month, cancel anytime
- QuickBooks Online sync included
- Built by a contractor, supported by one
Built for your trade
Pick the version that sounds like your crew.
Frequently asked questions
- It's the system an HVAC crew uses to run jobs from the service call to the paid invoice — customer records, seasonal scheduling, emergency dispatch, equipment history, maintenance agreements, estimates, invoicing, and payment. CrewOpsPro handles all of that in one app for $39/month flat for up to 10 users.
- $39 per month, flat — for up to 10 team members. Every feature is included: scheduling, maintenance agreements, equipment tracking, estimates, invoices, payments, the client portal, the mobile app, and QuickBooks Online sync. No per-tech fee, no setup fee, no annual contract. 14-day free trial, no credit card required.
- Yes. You can set up recurring maintenance visits — spring tune-ups, fall checks, filter changes — and the system auto-schedules them so you don't have to rebuild the calendar every season. Each visit ties back to the customer's equipment history, so your tech knows what was done last time before they walk in the door.
- Yes. When a no-heat or no-AC call comes in, you can see who's closest, who's available, and who's already wrapping up a job. Drag the emergency onto the right tech's board, send the address and customer history straight to their phone, and update the customer with an ETA without a separate phone call.
- Yes. Every job shows the customer's full equipment history — past repairs, parts used, photos from previous visits, and maintenance agreement status. Your tech doesn't have to call the office or dig through a file cabinet to know what was replaced last winter.
- Yes. CrewOpsPro is an installable web app — open it in Safari or Chrome, tap 'Add to Home Screen,' and it launches like any other app. Techs see today's stops, capture photos of the unit, add notes, mark jobs complete, and take card or ACH payment from the driveway. No App Store download required.
- Yes — two-way sync with QuickBooks Online. Customers, invoices, and payments flow over automatically so your bookkeeper isn't re-typing anything. CrewOpsPro handles the job side; QBO stays your books.
- Jobber and Housecall Pro start around $149–$169/month for 5 users and push you toward annual contracts. CrewOpsPro is $39/month flat, month-to-month, with the same core tools — scheduling, dispatch, estimates, invoicing, payments, mobile app, QuickBooks sync — plus maintenance agreement tracking and equipment history built in.
- Yes — 14 days, full app, no card. Every feature is on during the trial: scheduling, dispatch, maintenance agreements, equipment tracking, estimates, invoices, payments, the client portal, and the mobile app. Nothing is gated.
Ready to run a tighter operation?
Start your 14-day free trial. No credit card. Be scheduling jobs in 5 minutes.
$39/mo flat · No contracts · Cancel anytime