How detailed can the estimates get?

As detailed as you need — per-room line items, sheen/brand specs (e.g. SW Emerald satin), wall vs. trim vs. ceiling broken out, prep included vs. extra. Photos attach to each line so the customer sees the cracked drywall you're patching.

Can I run 30/40/30 milestone billing or progress draws?

Yes. Set milestone percentages on the estimate (deposit / mid-project / completion is the default; customize freely). Each milestone fires an invoice automatically with a 'Pay Now' link, and the job dashboard shows what's collected vs. owed.

How do change orders work mid-project?

Add a change order line item from the field, customer approves with a signature on their phone, and it rolls into the next milestone invoice. No more 'we never agreed to that' fights two weeks later.

Can I see if a job is making money before it ends?

Yes. Live per-job P&L: paint/materials cost vs. labor hours logged vs. invoiced amount. If a 4-day job hits day 5, you see the margin compress in real time instead of finding out at month-end.

Does it work for both interior and exterior seasonal work?

Yes. Exterior schedules build with weather buffers, interior fills the winter shoulder. Crew assignments respect skill (sprayer-trained vs. brush/roll) so you don't put your apprentice on a stained-cedar exterior.

Can I store color formulas per customer for future touch-ups?

Yes — every job carries the color list (paint brand, color code, sheen, quantity used per room). Two years later when the homeowner wants a touch-up, you don't have to guess what was on the wall.

Built for painting contractors

Painting contractor software that wins the bid and keeps the project on the rails.

Photo-rich estimates from the driveway, milestone billing (30/40/30 or whatever you run), per-room scope tracking, and crew schedules that don't drift. Flat $39/month for the whole shop.

Start your 14-day free trial $39/mo · 14-day trial · No card

Photo-rich estimates
Attach reference photos to each line item so the customer knows exactly what they're getting.
Deposits & milestone billing
Collect 30% to start, 40% mid-project, 30% on completion — automated.
Per-job profitability
Materials + hours vs. invoice total. Know which jobs to bid more aggressively.

35% → 50%+

Close rate when the quote goes out same-day

30/40/30

Milestone billing, automated

Per room

Scope, sheen, and color tracked

$39

Flat monthly for the whole shop

A day on CrewOpsPro

What a painting day actually looks like on it.

9:00 am

Walk the house with the camera out

Photograph every room as you scope it. Each photo attaches to the line item it belongs to.

10:30 am

Quote before you leave the curb

Per-room line items with brand and sheen (SW Emerald satin, walls only, trim extra). Total updates as you go.

10:45 am

Deposit collected

Homeowner approves on her phone and pays 30% online. The job moves to 'deposit received' and hits the schedule.

Day 3

Change order, signed

Two closets get added. The tech adds the line in the field, the customer signs, and it rolls into the next milestone invoice.

Day 4

Watch the margin live

Paint and labor logged against the contract price. If day four turns into day five, you see it compress in real time.

Two years later

The touch-up call is easy

Color codes, sheens, and quantities per room are still on the job. No guessing what was on the wall.

The pain points we built this to fix

Estimates are 80% of the sale

Walk the house, capture photos, send a polished quote that day. Win more bids.

Deposits hold up the start

Online deposit collection means the job starts when the customer says yes — not when the check clears.

Multi-day projects drift

Track materials, hours, and change orders so a 4-day job doesn't quietly become 7.

Everything included at $39/mo

One flat price. Up to 10 team members. No feature gates, no upsells, no per-tech fees.

Scheduling & dispatch

Drag-and-drop calendar, route view, and crew assignments that sync to the mobile app.

Estimates & invoices

Branded quotes in 90 seconds. One-click convert to invoice with a 'Pay Now' button.

Payments built in

Credit card and ACH at competitive rates. Money in your account in 1–2 business days.

Customer CRM

Full job history, photos, notes, and attachments on every property — searchable from the truck.

Mobile web app (works like native)

Installable on iPhone and Android. Crews update status, capture signatures, and take payment on-site.

Client portal

Customers approve quotes, view invoices, and pay online without calling you back.

60-second self-audit

Where are your bids leaking?

Check anything true of your last ten bids.

0/6

Check the ones that apply

Most owners we talk to land somewhere between three and five.

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Speed beats price on residential repaints

Homeowners getting three quotes for an interior repaint are not running a spreadsheet — they're managing anxiety. The first contractor who shows up on time, walks the house properly, and puts a clear, photo-backed number in their inbox that same day gets an enormous advantage before anyone talks about price. Contractors who send the quote three days later are competing from behind no matter how sharp their number is.

That's a workflow problem, not a sales problem. If the estimate has to be rebuilt at a desk from notes and memory, it will always be slow. If it's assembled room-by-room during the walk-through with the photos already attached, it goes out before you back out of the driveway.

Multi-day projects drift quietly

A four-day repaint that becomes seven days rarely announces itself. It's an extra coat on a dark accent wall, a closet that got added, a ceiling that needed more prep than anyone budgeted. Each one is small. Together they eat the margin, and you usually don't find out until you reconcile at month end.

Tracking materials and hours against the contract price as the job runs turns that into a decision instead of a surprise. On day four you can see the compression, call the customer about the change order you haven't billed, and finish the job whole. Per-job profitability also tells you what to bid more aggressively next season — interior repaints, cabinet work, exteriors — instead of guessing.

How painting shops usually run it — and what changes.

	Spreadsheet estimates + invoicing app	CrewOpsPro
Estimate turnaround	Same evening or next day	On-site, before you leave
Photo line items	Emailed separately	Attached per line
Milestone billing	Manual invoices	Auto-fires at each milestone
Live job margin	After the job closes	Updating daily

Eight painters on a per-seat plan

Crews swell in summer and shrink in winter. Per-seat pricing charges you for the peak and never comes back down easily.

painters8

1 painter10

CrewOpsPro$39/mo

Jobber (est. all-in)$272/mo

Housecall Pro (est. all-in)$240/mo

Keeping in your business each year

$2,796

That's a sprayer rig, a season of drop cloths, and two weeks of a helper's wages.

Based on September 2026 published pricing. CrewOpsPro is $39/mo flat for up to 10 users; Jobber and Housecall Pro add per-user fees. Real costs vary by tier and add-ons.

Property profiles

Every property gets its own profile.

Pull up an address and see everything at a glance — every job done, every estimate sent, every invoice paid, with full revenue totals on the right rail. No more digging through email threads or three different apps to remember what you did at 1122 Spanish Moss Dr last spring.

Jobs, Estimates, and Invoices tabs scoped to the property
Property photo, map, owner contact, and gate notes in one card
Activity summary: total estimates, jobs, invoices, lifetime revenue
Trade-specific tabs: Pool, Chimney, Electrical, Maintenance, AI Insights

"Our close rate on interior repaints jumped from about 35% to over 50% when we started sending the estimate same-day with photos. The follow-up window matters more than the price."

Renee K. · Owner, residential repaint shop, 8 painters

Keep going

Estimates & quoting

Photo line items, e-signature, deposits, milestones.

Job management

Change orders, materials, live per-job P&L.

Compare to Jobber

Pricing and estimating, side by side.

Also serving other trades

CrewOpsPro runs the same flat $39/mo across every field-service trade. A few you might also be curious about:

Frequently asked questions

: As detailed as you need — per-room line items, sheen/brand specs (e.g. SW Emerald satin), wall vs. trim vs. ceiling broken out, prep included vs. extra. Photos attach to each line so the customer sees the cracked drywall you're patching.
: Yes. Set milestone percentages on the estimate (deposit / mid-project / completion is the default; customize freely). Each milestone fires an invoice automatically with a 'Pay Now' link, and the job dashboard shows what's collected vs. owed.
: Add a change order line item from the field, customer approves with a signature on their phone, and it rolls into the next milestone invoice. No more 'we never agreed to that' fights two weeks later.
: Yes. Live per-job P&L: paint/materials cost vs. labor hours logged vs. invoiced amount. If a 4-day job hits day 5, you see the margin compress in real time instead of finding out at month-end.
: Yes. Exterior schedules build with weather buffers, interior fills the winter shoulder. Crew assignments respect skill (sprayer-trained vs. brush/roll) so you don't put your apprentice on a stained-cedar exterior.
: Yes — every job carries the color list (paint brand, color code, sheen, quantity used per room). Two years later when the homeowner wants a touch-up, you don't have to guess what was on the wall.

Run a tighter painting business.

Start your 14-day free trial. No credit card required. Setup takes minutes.

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$39/mo flat · No contracts · Cancel anytime